Whether you have personal information about your customers and staff as well as confidential business proposals or sensitive legal documents, you need to make sure they are safe. It is essential to ensure that they are not accessible to anyone other than those who have been granted permission to view them. They must also be secured from being printed, copied, or modified.
Ideally you should use a document management system that can assist with limiting access to electronic documents. A reliable system will have audit tracks and monitors to spot suspicious activity. It also blocks unauthorized parties from using passwords and usernames of the company to gain access to sensitive areas or private email accounts. This will prevent these individuals from copying your secure files to USB gadgets and then distributing them to other unauthorized locations.
Click the Permissions icon to limit access to a particular document. You can select from a menu of access levels. You could, for example giving Ranjit permission read a particular document, but not to modify it. After you’ve done that the document will appear with a message telling you that it is protected by rights and that it requires permission to access it.
By completing a request for a seal or shield that allows access to all cases where a file is. If the court approves your request, all the documents in the case are kept confidential until you decide to release them.